Privacy Notice – Belize Promotion (“Win a Motorcycle”)

This Privacy Notice is issued by [Name of Belize Distributor / Company] (“we”, “us”, “our”) in our capacity as data controller for the purposes of the Belize Data Protection Act, 2021 (Act No. 45 of 2021) (the “Act”). It describes how we collect and process your personal data when you participate in the “Win a Motorcycle” promotion in Belize by purchasing eligible products, receiving a coupon code, and registering that code on this website.

By submitting your coupon code and personal details through this website, you acknowledge that you have read and understood this Privacy Notice.

1. Identity and contact details of the data controller

For the purposes of the Act, the data controller is:

[Name of Belize Distributor / Company]
[Registered address]
Email: [contact email]
Telephone: [contact telephone]

You may contact us using the above details in relation to any questions about this Privacy Notice or the way we handle your personal data.

2. Legal framework and data protection principles

Our processing of your personal data is carried out in accordance with the Belize Data Protection Act, 2021 (Act No. 45 of 2021). In particular, we are required to comply with the data protection principles set out in Part II of the Act, including section 4 (Principles relating to processing of personal data) and section 5 (Duty of data controller to comply with data protection principles). These principles require, among other things, that personal data shall be processed lawfully, fairly and in a transparent manner; collected for explicit and legitimate purposes; limited to what is necessary; accurate and kept up to date; retained no longer than necessary; and kept secure through appropriate technical and organisational measures.

3. Categories of personal data we collect

When you participate in the promotion, we may collect and process the following categories of personal data:
• Identification data: full name.
• Contact data: mobile or telephone number, email address.
• Transaction data related to the promotion: coupon or ticket code, store of purchase, receipt or invoice number, purchase amount (including verification of the minimum BZD $150 purchase), date and time of purchase.
• Participation data: date and time of registration on this website, IP address and basic device information for security and fraud-prevention purposes.
• Any other information you voluntarily submit in communications with us in connection with the promotion.

We do not intentionally collect sensitive personal data for this promotion (such as health information, religious beliefs, or biometric data). Please refrain from providing such information in your submissions.

4. Purposes of processing

We process your personal data strictly for the following purposes:
• To verify that you meet the eligibility requirements of the promotion (including minimum purchase amount and participating store requirements).
• To validate the authenticity of your coupon or ticket code and prevent duplicate or fraudulent entries.
• To register and manage your participation in the promotion, including recording your entry in the draw.
• To contact you if you are selected as a potential or confirmed winner, and to manage prize delivery and related administrative matters.
• To handle any inquiries, complaints, or disputes related to the promotion.
• To comply with applicable legal, regulatory, accounting, and audit requirements.
• To generate aggregated and anonymised statistics for internal analysis of the promotion’s performance, without identifying individual participants.

5. Legal bases for processing

We rely on one or more of the following legal bases under the Act when processing your personal data:
• Consent: by submitting your personal data and coupon code through this website, you consent to the processing of your personal data for the purposes described in this Privacy Notice.
• Performance of a contract or taking steps at your request prior to entering into a contract: processing may be necessary in order for us to administer the promotion, verify eligibility, and, where applicable, award and deliver the prize in accordance with the promotion’s terms and conditions.
• Compliance with a legal obligation: in some cases, we may need to process and retain certain information to comply with statutory obligations, tax rules, or regulatory requirements in Belize.
• Legitimate interests: we may process personal data where necessary to prevent fraud and abuse of the promotion, to safeguard our systems and reputation, and to conduct limited internal analysis of the promotion, provided that such interests are not overridden by your rights and freedoms as a data subject.

6. Requirement to provide personal data

Providing your personal data is voluntary. However, if you choose not to provide the data required on the registration form (for example, your name, contact details and coupon code), we will not be able to verify your eligibility or register your participation in the promotion, and you will therefore not be able to enter the draw for the motorcycle.

7. Recipients of your personal data

We do not sell or rent your personal data.

We may share your personal data, on a need-to-know basis and subject to confidentiality obligations, with:
• Our internal teams responsible for marketing, sales, customer service, finance and legal, to the extent necessary to manage the promotion and fulfil our obligations.
• Authorised third-party service providers, such as website hosting providers, IT and security support, and external auditors, who process data on our behalf and under our instructions as data processors.
• Regulatory, governmental or law enforcement authorities, courts, or tribunals, where disclosure is required by applicable law or is necessary to establish, exercise or defend legal claims.

Where we engage third-party processors, we will ensure that appropriate contractual safeguards are in place to require them to protect your personal data in accordance with the Act.

8. International transfers of personal data

Some of our service providers or group companies may be located outside Belize. As a result, your personal data may be transferred to, and processed in, countries that may not provide the same level of data protection as Belize.

In such cases, we will ensure that appropriate safeguards are implemented in accordance with the Act, such as contractual clauses or other legally recognised mechanisms, so that your personal data remains adequately protected.

9. Data retention

We will retain your personal data only for as long as is reasonably necessary for the purposes described in this Privacy Notice, including:
• For the duration of the promotion and until the winner has been definitively selected, verified, and the prize delivered.
• For a further retention period necessary to comply with record-keeping obligations under applicable laws, respond to legal claims or regulatory inquiries, and complete internal or external audits.

Once the relevant retention periods have expired, we will securely delete or irreversibly anonymise your personal data.

10. Your rights as a data subject

Under the Act, you have a number of rights in relation to your personal data. These may include, under the conditions set out in the Act:
• Right of access – to obtain confirmation as to whether we process your personal data and, if so, to receive a copy.
• Right to rectification – to request correction of inaccurate or incomplete personal data.
• Right to erasure – to request deletion of your personal data in certain circumstances (for example, where the data is no longer necessary for the purposes for which it was collected, or where you validly withdraw your consent).
• Right to restriction of processing – to request that we limit the processing of your personal data in certain circumstances.
• Right to object – to object to processing based on our legitimate interests, on grounds relating to your particular situation.
• Right to object to direct marketing – where we rely on your data for direct marketing purposes (which we will only do with your separate consent), you have the right to object at any time.
• Right to data portability – where applicable, to receive certain personal data in a structured, commonly used and machine-readable format and to have it transmitted to another controller.
• Rights in relation to automated decision-making – to not be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you.

To exercise any of these rights, please contact us using the contact details set out in section 1 above. We may need to verify your identity before responding to your request, and we will respond within the time limits prescribed by the Act.

11. Security of your personal data

In line with the obligations imposed on data controllers by the Act, we implement appropriate technical and organisational measures to protect your personal data against unauthorised or unlawful processing, accidental loss, destruction, or damage. These measures may include access controls, encryption, secure storage, regular security assessments, and staff training on data protection responsibilities.

12. Participation by minors

This promotion is intended only for individuals who are at least eighteen (18) years of age at the time of entry. We do not knowingly collect personal data from persons under 18 for this promotion. If we become aware that we have collected personal data from a minor without appropriate authorisation, we will take steps to delete such data as soon as reasonably practicable.

13. Automated decisions and profiling

The random selection of a winner may be carried out using a randomised process or tool; however, this does not involve profiling or assessment of your personal characteristics. Apart from the random draw mechanism, we do not make decisions based solely on automated processing that produce legal effects concerning you or similarly significantly affect you.

14. Complaints and contact with the supervisory authority

If you have any concerns about how we handle your personal data, we encourage you to contact us first using the contact details in section 1 so that we can seek to resolve your concerns.

Without prejudice to any other remedies, you also have the right to lodge a complaint with the competent supervisory authority established under the Belize Data Protection Act, 2021 (the Office of the Data Protection Commissioner), in accordance with the procedures set out in the Act.

15. Changes to this Privacy Notice

We may update this Privacy Notice from time to time, for example to reflect changes in the Act, in our processing activities, or in the details of this promotion. Any updates will be posted on this webpage with a revised “Last updated” date. We encourage you to review this Privacy Notice periodically.